The SWG Head Office/Secretariat is loking for a Finance Officer



Engagement within the SWG Head Office/Secretariat located in Skopje, Macedonia.

Objective of the position

  • Serves as assistant and support to the Finance Manager to ensure smooth operation of all finance matters by inputting into sales and purchase records from source documents;
  • Performs a variety of operations related to production of financial statements and applications, preparation of spreadsheets and correspondence as required

Responsibilities and Tasks

  • Performs evidence and accounting for payments in used currencies and payments of all contract and procurement related invoices;
  • Prepares invoices for payment of costs (translation into English language, necessary calculation for division of costs, etc.);
  • Prepares orders for payment and payment requests for operational expenses;
  • Prepares VAT refund documents and Excise refund documents (filling necessary templates, assembling of accompanying documents, etc.) and submission of VAT refund documents and Excise refund documents to relevant institutions;
  • Prepares calculations for travel expenses claims for refund of travel costs
  • Makes financial check of contract related invoices for the projects and files of copy of invoices in contract files;
  • Performs processing and maintaining of financial files and records (invoices, payment orders, etc.);
  • Prepares acknowledgement letters for received funds to donors and SWG member institutions;
  • Takes care for opening of new bank accounts according to the needs of the SWG Head Office/Secretariat;
  • Takes care for closing of opened banks accounts for the needs of the SWG Head Office/Secretariat for completed projects and executed activities;
  • Assists the Financial Manager in bookkeeping;
  • Assists in preparation of budgets of different activities according to the needs;
  • Assists in preparation of financial reports for payment of membership fee of SWG member institutions;
  • Assists in preparation of Annual Financial Statement for the overall work of the SWG;
  • Assists in reconciliation of the accounts payable and receivable;
  • Assists in preparation of financial reports and statements (entry data in tables, copying and assembling of accompanying documents, etc.), according to the donor requirements;
  • Communicates with banks and financial institutions;
  • Assists in conducting other activities deemed as necessary within the framework of the SWG Head Office/Secretariat.

Key Qualifications

  • University degree in economics/finance, business finance or equivalent;
  • 1-3 years’ experience with day-to-day financial operations. Experience with international organizations shall be considered as an advantage;
  • Proficient use of office software, particularly Microsoft Office Suite;
  • Excellent knowledge of English language;
  • Excellent communication skills, both written and verbal;
  • Practical knowledge in accounting for payments, invoices, financial files and records;
  • Practical knowledge in preparation of financial reports and statements;
  • Strong analytical and problem solving skills;
  • Demonstrate ability to work well under pressure in a fast paced environment;
  • Detail-oriented;
  • Work independently and within a team;
  • Organized in approach as well as in document maintenance;
  • Professional in all communications including those handled in person, on phone or/and via e-mail.

Interested applicants are invited to send CV and Cover letter on the e-mail address: latest until August 14th, 2015.

Phone calls will not be accepted.